Publication 583 - Depositing Taxes
You generally have to deposit employment taxes, certain excise taxes, corporate income tax, and S corporation
taxes before you file your return.
Electronic deposit of taxes. Generally, taxpayers whose total deposits of social security and Medicare taxes
and withheld income tax during previous years exceeded certain amounts are required to deposit taxes through the
Electronic Federal Tax Payment System (EFTPS).
Starting in January 2004, any business that has a federal tax obligation and requests a new EIN will automatically
be enrolled in EFTPS. Through the mail, the business will receive an EFTPS PIN package that contains instructions
for activating its EFTPS enrollment.
If a business is not required to use EFTPS, it can make deposits with an authorized financial institution. These
deposits must be accompanied by a deposit coupon. See Deposit coupons, later.
Taxpayers not required to make deposits by EFTPS may enroll in the system, which will allow tax deposits without
coupons, paper checks, or visits to an authorized depositary. For more information, see Publication 15.
Making deposits with coupons. Mail or deliver deposits with completed deposit coupons to an authorized
financial institution unless you make the deposits electronically, as discussed earlier.
Generally, a mailed deposit will be considered timely if the taxpayer establishes that it was mailed in the United
States at least 2 days before the due date. You may be charged a penalty for not making deposits when due,
unless you have reasonable cause.
To help ensure proper crediting of your account, include the following on your check or money order.
- Your EIN.
- Type of tax.
- Tax period for the payment.
Deposit coupons. Use Form 8109, Federal Tax Deposit Coupon, to deposit taxes. On each coupon, you must
show the deposit amount, the type of tax, the period for which you are making a deposit, and your telephone
number. Use a separate coupon for each tax and period. You must include a coupon with each deposit you make.
If you apply for a new EIN and have a federal tax obligation, you will be mailed one deposit coupon. If you want to
order a coupon book, call 1-800-829-4933. You should receive the coupon book within 4 to 6 weeks of ordering.
If you have a deposit due and there is not enough time to obtain a coupon book, you can get a blank coupon
(Form 8109-B) by calling 1-800-829-4933.
f you have not received your EIN and must make a deposit, mail your payment with an explanation to the Internal
Revenue Service Center where you file your return. Make your check or money order payable to the United States
Treasury. On the payment, write your name (exactly as shown on Form SS-4), your address, the kind of tax, the
period covered, and the date you applied for an EIN. Do not use Form 8109-B in this situation.
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